QuickBooks Desktop, Compare QuickBooks Desktop to Online

QuickBooks Pro is geared toward small to medium businesses and starts at $41/month for a single user. QuickBooks Pro 2023 must be purchased through a reseller or a phone call with QuickBooks Sales. In contrast, QuickBooks Desktop tends to have a steeper learning curve, offers fewer integrations, and has had its previous versions discontinued by QuickBooks.

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It starts at $30 a month and includes basic features only, such as mileage tracking and invoicing. The maximum amount of users you can have with a QuickBooks Online subscription is 25 (plus an accountant). If you need more users than that, you can contact QuickBooks Online’s customer support to see if you can create a custom plan with custom user access. Otherwise, you’ll need QuickBooks Desktop Enterprise, which supports up to 40 users. 4.Additional fees apply when paying with a credit card, or when using optional Fast ACH and Fast Check expedite services.

However, if you own a big business, prefer locally stored software, or want industry-specific reports, QuickBooks Desktop could be a better fit for your business. QuickBooks Online’s month-to-month subscription service starts at $30 a month (totaling $360 a year). Or, to save money, you can try QuickBooks’ typical offer of 50% off for three months (though choosing the discount waives your free trial). 11.QuickBooks data recovery service will try to help you recover your data should your company file experience data loss or corruption. All QuickBooks Enterprise plans are available only via monthly or annual subscriptions, depending on your plan. However, please note that access to add-on services will be discontinued for all QuickBooks Desktop software after May 31, 2023.

  1. You can upgrade to any version of QuickBooks Desktop as your needs change.
  2. Contractors and professional service businesses can use the software to compare revenue by city, customer and job type.
  3. This forum on Intuit’s QuickBooks Support webpage show just how big an effect these issues are having.
  4. The full capability of a 64-bit processor can be used with QuickBooks Desktop 2022.
  5. There are over 200 options instead of the 650-plus to its cloud counterpart.

Existing QuickBooks Desktop Pro, Premier, Mac, or Enhanced Payroll users will not be impacted. Security updates and product updates will still be released for all users who purchase a QuickBooks Desktop Plus or QuickBooks Desktop Payroll subscription before the cutoff date. Offers four plans to accommodate a range of businesses with different https://intuit-payroll.org/ needs; each plan limits the number of users, though. QuickBooks Desktop wins this head-to-head competition, with better reporting, industry-specific features, a better price structure, and more comprehensive features. However, if things like integration and cloud access are important to you, QuickBooks Online may be the way to go.

In the battle between QuickBooks Online versus Desktop, it’s best to focus on the differences between the two accounting software options since they are so similar. You must purchase additional licenses if you want to access it on multiple computers. While you can add cloud access to QuickBooks Enterprise, it involves an additional fee. QuickBooks Online offers integration with more than 500 third party apps in categories such as Payments, CRM, Project Management, Payments, Payroll, Invoicing, Inventory, and Time Tracking. You can easily connect to any third-party app from within the application, saving you a ton of time in the process. Support options are fairly similar for both QuickBooks Online and QuickBooks Desktop, with the more expensive plans offering better support options.

Only QuickBooks Online Offers…

If you want QuickBooks to file your taxes for you, then you must upgrade to QuickBooks Desktop Assisted Payroll for $109 per month plus $2 per employee. Learn how else the two products differ in our QuickBooks Desktop Payroll Enhanced vs Assisted Payroll comparison. While QuickBooks Online offers project management features, it doesn’t have the same level of customization options as QuickBooks Desktop. For instance, QuickBooks Desktop allows you to create customized job costing reports tailored to specialized industries, including manufacturers, contractors, and retailers. However, most users still view Quickbooks Desktop favorably, and the product receives high marks on most customer review sites.

Invoicing: QuickBooks Online Wins

We have been working diligently with our IT provider, Solution Builders, to identify and test possible workarounds. This forum on Intuit’s QuickBooks Support webpage show just how big an effect these issues are having. We’ll be posting a Tips & Trick blog shortly with some of the more common fixes.

Bill entry automation and customized bill payment stubs

Overall, QuickBooks Desktop Pro reviews are more favorable, but both user bases have good and bad things to say about each product. Accountants often find QuickBooks Pro and Premier to be more traditional, but you don’t have to be an accountant or professional bookkeeper to learn QuickBooks Online. The online version of QuickBooks is much easier to use than the desktop version. Even though QB Desktop has more comprehensive features in general, there are some key features that only QuickBooks Online has, such as bookkeeping support.

How We Evaluated QuickBooks Online vs Desktop

The A/P section focuses on vendor management, bill management, bill payments, and other payable-related transactions. A/P features include creating vendors and bills, recording purchase orders and converting them to bills, creating service items, and recording full or partial bill payments. The QuickBooks Desktop mobile app is very limited as it only allows you to capture expense receipts and track business mileage. If you want to perform bookkeeping from anywhere, we strongly recommend QuickBooks Online’s mobile app. Another key difference between QuickBooks Online and Desktop is that the former allows you to track your activity, such as income and expenses, by class and location.

Our first-hand experience, guided by our internal case study, helps us understand how the different QuickBooks products compare with each other and how they work in real-world scenarios. Run payroll on any device with taxes, compliance & reporting built-in. You can switch from QuickBooks Online to Desktop, and many users who are used to traditional accounting and working with QuickBooks tend to do so after giving QBO a try. However, Intuit’s push for its QuickBooks Online software and discontinuation of its Desktop offering in the UK has caused users to worry about possible sunsetting.

Know that your data is protected without downloading and installing product updates. You don’t have to worry about losing everything in a fire or an unforeseen event. A new and improved migration process gives you even more ways to move online. Move from any version of QuickBooks Desktop, and only migrate the data that matters most to you.

Here are a few pre-made workflows to show you what’s possible, but you can use Zapier to connect QuickBooks to almost any app you use. It’s designed to foster collaboration between multiple users, facilitating multi-user access to accounting data. Each user has their own login credentials, which can be customized to limit access to sensitive information. There’s also a feature that facilitates inviting your accountant to the platform, so they can have direct access to your data. All you need is your account information, and you can access your QuickBooks details on any device with an internet connection.

The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters. Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team. QuickBooks Online and QuickBooks Desktop have very different pricing structures, with QuickBooks Online available by a monthly subscription, while QuickBooks Desktop has an annual cost. Both QuickBooks Online and QuickBooks Desktop applications offer a good selection of features, though QuickBooks Desktop features tend to be more comprehensive.

The online version will soon be the only available version, and it’s used by hundreds of thousands of American businesses. To find out what we thought about it, please check out our review of QuickBooks Online 2024. Launched in 1983, it was originally aimed at individuals looking to manage their money better. If you made a one-time software purchase of QuickBooks Desktop, support for the 2021 edition will end in May 2024. For 2020 copies, support ends in May 2023, and for 2019 copies support has already ended, according to QuickBooks. Learn more about the time tracking capabilities in our full review of QuickBooks Time.

Four pricing plans for QuickBooks Online are available, ranging from $30 to $200/month (with an additional $45+/month for payroll). Small to midsize businesses that want a desktop solution or need advanced inventory and industry-specific features. QuickBooks Online supports a variety of browsers including Google Chrome, Mozilla Firefox, Microsoft Edge, as well as Safari 11 or later for Mac. The application also offers a mobile app that works with both iOS and Android devices. But aside from cloud access, there are other differences between the two applications that we’ll talk about next. Maureen manages the firm’s small business and individual accounting and tax services.

As a QuickBooks Certified ProAdvisor, Lucy specializes in QuickBooks consulting and analysis services. She has experience in individual, corporate, and nonprofit taxation and provides budgeting, forecasting, and financial statement preparation pandl accrual vs cash accounting services. If you want to learn about standard and advanced features or need help setting up and configuring your company data file, reviewing and reconciling your QuickBooks data, or troubleshooting issues, we’re here to help.

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